Exporting receipts as Excel, CSV, or PDF

First, decide which records you need

Whether you are reviewing monthly spending, sharing records with your accountant or working in your own spreadsheet, you can export receipts as Excel, CSV or PDF. These formats are available in both the mobile app and the web workspace.

First, decide which period and currency you need. When exporting from the receipt list, also check your selected filters, including category. This helps keep unrelated records and information you do not want to share out of the file.

How to export from the web workspace

1. Sign in to the web workspace with your existing account.
2. Select the date, category and currency filters you need in the receipt list.
3. Choose Excel, CSV or PDF in the export section.
4. When the file is ready, open the download link and save it.

When exporting from the reports page, the file uses the displayed report's date range and currency. The receipt list's category filter does not apply to report exports. If no records match, no download file is created; review your period and filters.

Excel: for spreadsheet review

XLSX is useful when you want to examine records in Excel or a compatible spreadsheet. You can filter rows and move them into your own workbook.

The merchant VKN/TCKN field is written as text in the Excel export, preserving leading zeros. Pay attention to column formats if you edit and save the report.

CSV: for moving data to another tool

CSV carries table data as text. Many tools can import it, but delimiters, character encoding, and column types can be interpreted differently.

Choose a text column when importing identifiers such as tax numbers. A spreadsheet's automatic number detection may hide leading zeros even when those digits are present in the file.

PDF: for reading and sharing a report

PDF is useful when you need a fixed report layout. Receiptopus PDF exports also include receipt images. A large number of images can increase preparation time and file size.

Check before downloading and sharing

1. Confirm the date range and currency.
2. Compare important amounts with the original receipt.
3. Check for personal information you do not intend to share.
4. Make sure the file opens in the tool you plan to use.

An export download link is valid for 24 hours. Receipt image links inside reports are valid for one calendar month after creation. Download any file you need to keep; do not rely on links alone for long-term storage. Anyone who has a link can access the corresponding file or image until that link expires. Do not post these links publicly.

A report is not an accounting certification

Exporting helps move information in an organized format. It does not by itself guarantee a document's official validity, tax eligibility, or the accuracy of the records. Keep original documents and seek professional advice where necessary.